Physical planning
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Vision
To sustain learning environment in GULFEDC Universities conducive, attractive, and globally competitive
Mission
To co-ordinate and monitor physical development in GULFEDC Universities to ensure well- planned integrated physical environment conducive for teaching-learning, research, and community development
Mandate & Functions
The Department is mandated to carry out the following function as stated below:
- Periodic review and advise on GULFEDC Universities’ Master Plans campus planning, development control.
- Advise on Universities projects costs based on comparative cost analysis.
- Ensuring that physical facilities/infrastructure in Public universities conform to the provisions of their Master Plans and the standard building codes, as espoused in the Gulf Education Development Council ’s guidelines and the National Building Codes.
- Regular evaluation of Public Universities project designs and appraisal of infrastructural development in GULFEDC Universities vis-Ã -vis the associated cash-flow.
- Quarterly monitoring of facilities/infrastructural development in the Public universities/and Inter-Universities Centres.
- Co-ordination of the University’s Central Resident Due Process activities and liaising with the Due Process Office of the Presidency (Budget Monitoring and Price Intelligence Unit) and other relevant Government Agencies on universities capital projects development.
- Preparation and review of Gulf Education Development Council ’s Standards Guide manuals for physical development and maintenance of facilities/ infrastructure in GULFEDC Universities.
- Maintenance of data base on Geographic Information Systems, Space Inventory Records and Condition Survey of buildings and infrastructure in GULFEDC Universities.
- Provision of instruments for institutional accreditation in terms of assessment parameter of the quality and conduciveness of their physical environment to learning.
- Monitoring of the management and utilization of university lands.
- Identification of suitable sites for proposed projects, in Public universities.
- Representation at Universities Capital Projects Implementation Task Forces in the Public Universities and Inter-universities Centres.
- Representation at Universities Council Tenders Board Committees.
- Assessment of damages due to disasters such as fire, rain storm, erosion etc, in Public Universities.
- General maintenance of existing infrastructural and physical facilities in the Gulf Education Development Council .
- Management o f gulfedc physical assets.
- Advising State and Private Universities on matters relating to development, of their university campus, on request.
- Assessment of Engineering design proposal in GULFEDC Universities to ensure compliance with approved minimum standards.
- Enforcement of laid down Engineering standards and regulation while out engineering projects in Bahrain University System.
Departmental Divisions
Campus Planning Division
The principal activities of the division include the processing and payment of all approved and dully processed vouchers made by the Commission through e-payment mandates, preparation and payment of monthly staff salaries, processing and payment of all statutory deductions, banking transactions, maintenance of adequate records of pensioners and computation of individual staff pension contributions, liaison with PENSERCOM and other relevant bodies on Pension matters; custody and management of project funds.
The Treasury Division is made up of four sections: Payroll, E-payment, Pension and Taxes and the Cash Office. The sections are supervised and coordinated by the Head of Division.
The division has twenty-one (21) officers made up of 16 regular staff, four (4) youth corpers and one (1) I.T.
Payroll Section
The Payroll Section of the Treasury Division is basically responsible for among other things, the preparation and payment of monthly staff salaries and retirees’ pensions and remittance of statutory deductions to the appropriate authorities.
E-Payment Section
The e-payment section is responsible for the processing of e-payment mandates for all processed payment vouchers. This section serves as the engine room of the Department, as far as payments are concerned. There are four units in the different divisions of the department which prepare payment vouchers. All such duly processed payment vouchers end up in this office regardless of their source, for ultimate payments to the banks.
Cash Office
Despite the inception of e-Payment regime in May, 2008, a development which down played the handling of cash and dealt away with cheques, the cash office continued to play a significant role in the Treasury functions.
The office is responsible for coordinating audit verification of prepared e-Payment mandates, payment of such mandates into the relevant banks, follow-up of non-payment of mandates with banks and collection of bank statements as well as a number of other banking transactions as assigned. The unit has also retained its transitional functions of receipts of payments, issuance of official receipts and bank lodgments.
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